The Initiative for School Empowerment and Excellence (i4see) has changed the way the department collects and leverages student and school data. Central to the effort is an overarching principle that we should not only collect data for reporting needs, but that we should add value to the data being collected and provide information back to schools to empower teachers, administrators, policy makers, and parents to increase student achievement - enabling schools to follow every child and to analyze groups of students over time.
For more information, please email us at i4seeHelp@ed.state.nh.us.
On behalf
of the Field Support Team and NHDOE, Thank you for your
involvement with this important initiative.
Date
|
Update
|
| 5/1/09 |
Data Dictionary Change – EOY:
Academic Submissions
Two fields have been renamed in the EOY Academic submission. APIEL is now APJAPAN and should be used to report Japanese AP students and APMECH is now APITL and should be used to report Italian AP students.
The fields APEIL and APMECH will no longer be available.
|
| 11/19/08 |
Data Dictionary Change
Under Diploma Type (add):
4 – Received GED.
Under Promoted Indicator (language change):
3 – Completed, the student has completed his/her high school education (see diploma type for type for type of completion - e.g. standard diploma, certificate of attendance, GED. etc.).
Under Enrollment Status (add):
12 – (new 08-09) The student is enrolled in a GED Option program.
Under Exit Code (language change):
W11 – (update 08-09) Student graduated midyear or completed his/her high school education.
|
| 09/16/08 |
Data Dictionary Change
Under Diploma Type:
3 – Completed program with a certificate of attendance. [added language] (Note: generally used for students who complete their IEP or ‘age out’ of the public school system.
7 – [added for 2008-2009] A diploma issued by adult education programs. (Note: This diploma typically exceeds the state minimum standards, but does not meet the qualifications for the High School Standard Diploma.)
Under Promoted Indicator:
1 – [language change] The student will remain in the same grade next year.
Under Enrollment Status
9 – The student is a special education student placed by the district in a nonpublic school.
|
| 05/06/08 |
Data Dictionary Change:
The Sped Nonpublic submission will no longer be a separate end of year submission. It will be part of the EOY Enrollment submission. These EOY records will have an Enrollment Status of 9.
|
| 02/20/08 |
Data Dictionary Change:
See New Policy and Procedures Manual under Other Support.
|
| 02/14/08 |
Data Dictionary Change:
Due to Federal Requirements, we have removed code 6 - Student is homeless and living in another or unknown situation. You will need to select one of the valid codes (1-5) - see the data dictionary.
|
| 09/17/07 |
Data Dictionary Change:
We have added a new EnrollmentStatus Code to the list of valid codes in the Data Dictionary under BOY and EOY Enrollment submissions.
11 (new 07-08) - The student is a Foreign Exchange student.
|
| 09/12/07 |
Data Dictionary Change:
We have modified the Submission Course and Student Class Submissions.
For Submission Course, we have made the CourseId optional (it is no longer required). We have also made the
fields LocalClassCode and LocalClassName required for this submission.
For the Student Class Submission, we have removed the CourseId field and in its place we have added the LocalClassCode field to this submission.
|
| 08/28/07 |
Data Dictionary Change:
Beginning with the 2007-2008 BOY files, the entry and exit codes have been modified as communicated this past spring. Additionally, we have added enrollment code '8' to track students who are attending alternative high schools. The new codes can be found in the data dictionary and explained under TIP 18 - Technical Advisory Student Accounting.
|
| 02/15/07 |
Data Dictionary Change:
The NECAP Label Submission has been renamed the NECAP and Alt Assessment Label Request Submission. To enable us to use the same submission for multiple assessments we are changing the submission format. The field "LASID" is to now be "Type of Assessment". See the data dictionary for field description and valid values for this column. |
| 03/20/06 |
Data Dictionary Change:
AP codes and descriptions have been rewritten. The three newly worded codes for each AP Course are:
1. Student has taken the AP course, but did not take the AP test.
2. Student has taken the AP course, and has taken the AP test.
3. Student did not take the AP course, but did take the AP test |
| 03/20/06 |
Data Dictionary Change:
Diploma Type codes and descriptions have changed. The available codes are:
1. Graduated from general education with a standard diploma
2. Graduated from general education with standard diploma with distinction (eg. international baccalaureate)
3. Completed program with a certificate of attendance
4. [this code is not currently used]
5. Other program completer, not meeting graduation requirements but have finished their high school program
6. Graduated from general education with state minimum diploma
|
| 03/20/06 |
Data Dictionary Change:
In the EOY submission, the SpedisID has been deleted. It has been replaced with a field called OrigGradField.
This field should represent the original year the student was expected to graduate. That is, four years after the student is promoted from 8th grad to 9th grade. |
| 11/04/05 |
Data Dictionary Change - Addition of 2 Residential Homes
The Residential Home codes were expanded to add two homes. This was done a couple of months ago,
but we neglected to add an update entry. The additional codes are; 16 - Somersworth Malley
Farm for Boys and 17 - Manchester New Life. |
10/27/05
|
Data
Dictionary Change - ReadingRecovery
For
2004-2005, you do NOT need to identify all 2nd
grade students who participated in the Reading
Recovery program during 1st grade! Please report
only 1 st graders who participated any time in
2004-2005. |
| 09/29/05 |
Data
Dictionary Change - PostGradPlans
Two
new codes have been added to the valid status
codes for PostGradPlans. They are:
14 - Other programs (1 year or less than a year)
15 - Returning to Secondary School for Post graduate
study |
| 09/04/05 |
Data Dictionary Change – TownResponsible
The value of 990
should be used for Town Responsible for parent or
other paid. (The value for District Responsible
has not changed and should still be 930). |
| 08/29/05 |
I4see workbench
now available for EOY and BOY submissions
The ESS Submissions Workbench is now ready to accept
uploads of your End of Year Enrollment files and
Beginning of Year files. Training for these submissions
will be available in September. |
| 07/24/05 |
Data Dictionary Change – TownResponsible
& DistrictResponsible
The
value of 930 should be used for parent or other
paid (see data dictionary for further explanations).
|
| 07/24/05 |
Data Dictionary Change – EOY:
Academic Submissions
Three
fields; SAU, Dist and School have been added to
this submission (see data dictionary for further
explanations). |
| 07/14/05 |
Data Dictionary Change – Full
Day Percent – Min Length
The minimum
length of the FullDayPercent field has been changed
from 1 to 0. The field can be blank for
children who are not in Pre-school or Kindergarten. |
07/14/05 |
Data Dictionary Change – Promoted
Indicator Min Length
The minimum
length of the Promoted Indicator field has been
changed from 1 to 0. The field can be blank
in the BOY submission. However, in the EOY
submission the field can not be blank. |
| 06/20/05 |
Single
SASID Submissions Now Available
The ESS Submissions Workbench, now allows
users to enter a request for a single SASID on-line,
rather than having to upload a file. Log into the
Workbench and select the SASID form – you
will then see the Single Submission button on the
top of the workbench.
Potential Duplicate Contact Information
has been Updated
If you submit a request for a SASID and
you find that the student already has a SASID,
the system will now provide additional information
to help track down the SASID. Where available
the specific school that requested the SASID will
be available. Additionally, the SAU contact and
the person who submitted the initial SASID request
will be provided.
|
| 03/01/05 |
The comment has
been removed from the Support Guide suggesting that
districts send their SASID request files for each
school. Districts can send one file for the
entire district (i.e. to request SASIDs for all
students in the district). Alternatively,
the request can be broken out by school or other
groups, but this is completely up to the choice
of your district. |
| 02/28/05 |
SIS
Vendor Contacts TIP document updated |
01/03/05
|
Update
to User Support Guide (correction to location
of home page). ESS Web Submission Workbench should
be found at www.ed.state.nh.us/essweb.
Do not use ww3 address that was previously identified
in the support guide. |
12/28/04
|
Update
to Race Codes
|
12/17/04
|
Homepage
Released
to Pilot Districts |
|
|
